SOURCE Service Scholars Program Information for Community Based Organizations
2019-2020 SSS Program
Up to 15 SOURCE Service Scholars (SSS) will be selected for the 2019-2020 academic year to lead small teams of students on projects to be developed with SOURCE partnering community-based organizations (CBOs). Projects should be geared towards the ability to lead and involve a small team of students (minimum of 4 students, but opportunity to engage more students in activities is welcome) and should take place throughout the academic year (September 2019-May 2020). Upon completion of in-depth training and a minimum requirement of 150 hours of service, Scholars will receive a small stipend for their on-going commitment to the community project.
Scholar projects must be completed within the academic year. The program is not designed to bring students on as interns to assist with regular program management; rather, the position should be designed to begin and end within the time frame allotted, working on a specific project. Additionally, the role of the Scholar is designed to assist an organization in bringing on volunteers from the JHU health professional schools to work on the project or assist with activities at the organization – these can be either one-time or ongoing volunteer positions. CBOs interested in bringing on a Scholar must have ideas for the volunteer recruitment component of the project.
Potential project examples include:
- Development and implementation of health-related curriculum or educational workshops
- Community outreach (e.g. building partnerships in the business community; developing social media outreach and marketing activities)
- Advocacy (e.g. designing/organizing awareness campaigns)
- Program design (If you have a new program that you would like to carry out, but don’t have the resources or time to do so, this could be your opportunity to get the ball rolling!)
- Service extension of your organization – This could be anything that is direct service where you would need volunteers for an extended period of time. The Scholar could create a volunteer management and training process as well as recruit volunteers.
Students will apply for the program by Sunday, March 10, 2019. CBOs with approved SSS projects will receive a list of top applicants to interview and rank.
Proposal and Recruitment Timeline:
The following is the timeline for the proposal and recruitment process for CBOs. Please mark your calendars with the following dates and times:
March 4 - 24, 2019
Recruitment of students to apply/participate. Multiple information sessions, emails, fliers, messages to academic coordinators
Sunday March 24, 2019
Deadline for Students to apply for specific projects during the first round. (Note: we may keep projects open for the 2nd round of summer applications from nursing and public health students)
Monday March 25, 2019
Internal Admissions team reviews all applications. Team will narrow the applications to the top candidates for each project (3 or 4 maximum students)
Monday April 1 - Thursday April 18, 2019
Interview for Positions. Preceptors will have the opportunity to interview (in-person or phone) up to 4 students in order to rank order their potential student. Please reserve time NOW on your calendars to be able to accommodate student interviews during these 3 weeks.
Friday, April 19, 2019
Preceptors and Students report their rank orders of preferred students/placements.
Monday, April 22, 2019
Internal Admissions team conducts final matching of student internships. Emails will go out by Monday, April 22 to notify all parties.
Preceptors must complete SOURCE Online Preceptor Module. This mandatory module will prepare preceptors to work effectively with students through the SOURCE Service Scholars program. Deadline for completion is August 1, 2019. Send completed certificate to SOURCE@jhu.edu.
Summer 2019 (optional)
September 2019-May 2020
Students work on projects with CBOs. Students work with the organization for the entire academic year. Students are not required to work during school breaks, but can work out schedule with preceptor.
Final celebration/appreciation event – Preceptors attend student poster session and celebration.
My proposed project is really for one student internship project. Is that suitable for a SOURCE Service Scholar project?
Unfortunately, no. Because of the initial grant guidelines, and to ensure that the funding for the program has the great reach, we require all SOURCE Service Scholars to recruit a minimum of 4 JHU student volunteers throughout the course of their work with the organization. Additional volunteer engagement does not have to follow a specific structure. For example, some Scholars have recruited volunteers for one-time events/activities (e.g. leading a 2-hour workshop), some are recruited to work on a short-term project as an extension of the Scholar activities (e.g. development of a cookbook in conjunction with nutrition workshops the Scholar is leading), and some have recruited volunteers over the course of the academic year (e.g. recruiting volunteers to mentor/tutor youth at the organization with which they are working). Additionally, the Scholars’ main duties do not have to relate to volunteer recruitment, but there must be some element of volunteer involvement.
If this still doesn’t seem like a fit, SOURCE is happy to advertise for your internship opportunity through our SOURCE Weekly Service Scoop – those can be sent to SOURCE@jhu.edu.
I’ve had a SOURCE Service Scholar in the past. Can I apply for one again?
Yes, you can! Note, though, that we will give preference to CBOs who have not previously had a Scholar project – we like to spread the love amongst our 100+ community partners. If you do intend to propose another Scholar project, keep in mind that the project you propose must be completely separate and distinct from previous Scholar projects. Projects should be completed within one academic year. In some cases, however, there might be a clear way for a Scholar to branch off of the project from the previous year, but there must be a clear distinction.
Why do we need two preceptors from our organization?
We understand that with a small organization, both staffing and time can be a bit tenuous and it is always good to have more people “in the know”. Additionally, in the past we’ve had projects fall apart because only one person with the organization knew and was supportive of the Scholar project. Unfortunately, when that preceptor left in the middle of the academic year, there was no one else at the organization knowledgeable of the project or willing/able to supervise the Scholar. Therefore, we now require two preceptors to be aware and supportive of the project.
How many hours per week will the Scholar work and will they be working a regular schedule?
Scholars are required to complete a minimum of 150 hours with the organization over the course of the academic year (Sept-May). This typically comes to around 4 hours/week at (or on behalf of) the organization. We recommend Scholars set a regular schedule with the CBO, but supervisors must understand that student schedules change during each term. Because each of the health professional schools (Nursing, Public Health, Medicine) have different schedules, it is the responsibility of the Scholar to communicate their schedule (and schedule changes) with their CBO preceptor. Additionally, we do not require students to work during their academic breaks (e.g. winter break, spring break, etc.), however they must communicate this with the preceptor. Some students do choose to work (and potentially make up extra hours) during those breaks if they happen to stay in Baltimore.
I’m a busy professional. How much supervision is needed of the Scholar?
Scholars are meant to be supervised as a member of your organization’s team. This includes proper orientation and space provided for their work. Additionally, we recommend regular bi-weekly meetings with Scholars for check-ins, such as a supervisor would with their full-time staff members. We don’t want to leave Scholars fending for themselves within the organization, so we expect the supervisor to take the time and effort to supervise the Scholar to set them up for success.
I’m not good with electronic forms. Can I submit a paper form?
Unfortunately, we are no longer accept paper forms. In an attempt to streamline the process, we’ve implemented an electronic form.